After more than a year of COVID-19-related downtime, people are finally back to work, which means you’ll need strong, reliable calendar management to keep up with the inflow of fresh opportunities, meetings, and to-do lists.
As you consider all the things you need to get done in such a little time each day, this can cause a lot of worries.
Fortunately, you can get a better grasp on all of your online calendars and lessen some of the job pressures with the aid of technology and solid management practices.
How Digital Technology Improves Calendar Management?
Do you want to put an end to the chaos of the work schedule? When it comes to completing jobs and saving time, it’s always a good idea to employ technology wherever feasible.
Effective calendar management, like anything else, becomes a lot easier when you have the correct tools.
Digital, online calendars have already changed people’s time and appointment management. Keeping an up-to-date calendar is now a lot easier in many ways. Instead of manually entering all of the recurring events, technology allows the user to schedule them effortlessly with only a few mouse clicks.
Future Connect explains a few options that you can accomplish with a more powerful online calendar:
One-Click Appointments / Instant Planning
As you may be aware, the most difficult aspect of meeting with someone these days is finding a convenient time for both sides.
By first setting up a few open dates and then sending an email to the person you want to meet with, MixMax’s quick scheduling tool allows you to establish appointments in one click. With the touch of a button, the receiver can quickly decide which available time is convenient for them to organise a meeting with you.
Using Shared Calendars for Scheduling
Let’s imagine you have an administrative assistant that you’d want to assist you in scheduling meetings. You may offer them access to your calendar simply by sharing it with them using the shared calendars option.
They will be able to book meetings for you on your calendar due to this. You’ll be able to view this new meeting right away after it’s been added.
Depending on the sort of calendar you’re using, you may add as many people as you need to your shared calendar access, such as coworkers, family members, and others.
Design Templates for Meetings
You may design custom meeting templates for joint meetings and events to save time completing repetitive calendar activities.
Each template has a unique name and default details, such as a meeting location, a calendar to schedule the meeting, and a meeting description.
The ability to create your custom fields for your meeting visitors is the most powerful feature of custom meeting templates. You may, for example, request that your guests provide their name, phone number, and email address.
You could also want them to attach a message stating what they plan to do with their meeting time.
Another custom template option offers alternatives for multiple future meeting times, including day and time ranges.
The benefit of this feature is that you may use it in whatever way is most beneficial to you and your organisation.
Making Use of a Public Calendar
A public calendar is one that anybody who links to it may view but not necessarily update or add new events.
For many firms or organisations, this may be a very useful tool. For instance, if you manage an online digital training institute like Future Connect and have a lot of webinars, you can add them to your online calendar and make it public so that everyone can see what’s coming up.
People who look at your calendar may also be given the option of scheduling a meeting with you based on your public availability.
One of the more useful elements for a meeting schedule is: If you send someone an email with a link to plan an appointment on your calendar, their name and email address will be pre-filled in the calendar when they click the link.
Custom meeting templates are also useful for sharing and using public calendar appointments.
Have you ever accidentally scheduled anything twice in your online calendar? It may be both inconvenient and costly for your company.
Then you have to waste time contacting individuals to apologise and reschedule. Fortunately, this is readily avoidable.
If you’re using Mixmax’s Share Availability improvement, choose the option “avoid double bookings on this calendar” – make sure you check it on each calendar if you’re using several calendars.
Using Your Online Calendar to Its Full Potential
Consider some smart habits and practises to assist you in better utilising these amazing features once you’ve activated your calendar technology. To begin, use integrated business planning to structure your overall goals across several company sectors. It offers you a clear picture of your company’s goals, allowing you to schedule meetings and tasks accordingly.
Create vacant areas in your calendar for creative thinking as another method. You might set it aside time to consider new product features or service offers. It might also be time to brainstorm before a major meeting or pitch.
For example, before meeting with a key customer or prospect, you should block off some “white space” time — time that is “blank” for you to analyse your past work and prepare for your forthcoming encounter.
You can stay calm and on top of everything throughout the busy workday by utilising these amazing tools and being wise about your scheduling.