In order to do the right thing with your business travel budget, it is important to plan to use your plan to the fullest. Telling passengers to opt for a low-cost flight is not enough. Here are some things to consider when planning or evaluating your travel plan.
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1. Travel policy
A well-written and well-distributed travel policy is the basis of any good travel plan, and I am consistently amazed that many companies have an outdated and unthinkable travel policy, if at all. It is not difficult to find a well-written policy. One can be easily found online.
All that remains is to prepare it to reflect the business culture, and to distribute it within the company. So that everyone can understand and agree to follow it. For this reason, it is a good idea for everyone to sign a copy of the tourism policy to ensure. That it is readable, understood and owned by all employees of the company.
2. Single internal and external travel
Many companies do not put their travel plan in one place, and they pay a price for the loss of cost-cutting opportunities and internal efficiency. Many companies that do not include travel are afraid to require travelers to do something they may not want to do, and the idea that placing a trip to one place would require hiring a Travel Manager.
Both of these may be legitimate concerns but are not necessarily the case in most cases. By requiring travelers to book in central locations, you are not causing them to lose flexibility.
3. A combination of online booking and personal service
This is an extension of the previous feature, which needs to combine travel with one tourism company. This is important, but in doing so, you do not need travelers to use the online booking system, nor do you need travelers to call the agency directly. By giving travelers the option to do anything, you achieve a few goals.
You will reduce your booking costs, as online booking is cheaper in terms of service fees. By giving travelers a choice, you give them a sense of control, thus enhancing morality and a better chance of a higher level of discovery.
Third, it leaves open the best practice of using your online booking engine for less complicated travel plans. And allows senior executives, regular visitors, and sophisticated travel plans to be booked directly with a travel agent that can offer the highest level of service and the best value. travel experience where it is most appropriate.
4. Look under every stone
Although many travel plans revolve around an air budget, there are a few other areas one can explore to find savings opportunities. There are a few very obvious areas to look for, such as negotiating hotel prices for your favorite hotels, or car rental discounts with a popular supplier.
Usually your travel agency will already have discounted rates through affiliate agencies and agency car contracts. There are other unusual areas that need to be investigated. For example, if low-cost transportation is a concern, many suppliers will offer discounted prices and direct payment options. Direct payment arrangements with hotels and car rental agencies are also a great way to increase efficiency and simplify the work of the statistics department.
5. Use strong dollar and soft dollar contracts
Many large airlines today offer strong dollar discounts and soft dollar compensation in exchange for corporate loyalty in their product. If your travel plan exceeds $ 1 million in airline tickets, you can secure a discount on the low-cost airline of the network of your choice as a return to market share commitment.
At your secondary network companies, or if your capacity is less than the minimum required by the airline. You can opt for soft dollar plans to get free tickets and free upgrades, as well as traveler status upgrades or airport club passes. These programs require a bit of volume along the way. But they are not well published so you may need to hunt or ask Baker Travel or your current agency to show you the right way.
6. Ignore hotel capacity
The volume of the hotel is sometimes overlooked but not appropriate. Negotiated prices can be obtained through your travel agency or directly with the hotel facilities of your choice.
Individual hotels near corporate locations will negotiate discounted prices for a basic room / night reservation. By using a travel company, you are likely to get 5% to 50% discounts on thousands of hotels worldwide.
7. Have at least one car rental contract
Rental car contracts are easy to get into and require little in the way of commitment to the company. Choose a partner with airport locations and excellent customer service reputation. You can save 5-10% very easily and you can negotiate regular rental membership with all your employees.
This will make them more successful and improve their character. You can also enter to direct simultaneous payment agreements that can make the work of your travelers and accounting staff less stressful.